Key issues for businesses - Using electronic consignment notes

Consignment notes can be provided in electronic format in England. Electronic consignment notes do not have to precisely match the format shown in the regulations.

However, they must:

  • mirror the format substantially
  • require the same information as a paper consignment note
  • any information must be able to be produced in a clear and legible form
  • any person who is required to retain and/or carry a consignment note must be able to access and reproduce the information where necessary.

Information cannot be presented as raw unformatted data.
Electronic copies of consignment notes may be given to another person where required, valid formats include:

  • email
  • secure website
  • electronic file (disk, memory card etc)
  • fax
  • printed as a paper copy.

Appropriate measures must be taken to ensure that inappropriate copying or amendments cannot be made.

As with paper copies, the producer/holder/consignor must:

  • read the consignment note information
  • sign part D
  • retain a copy before waste is removed.

All these actions should be completed before waste is removed.

An electronic signature may be provided, as defined in the regulations as:

“data in electronic form which are attached to or logically associated with other electronic data and which serve as a method of authentication.”

An electronic signature may be either:

  • an electronic capture of hand-written signature as an image
  • any other type of data provided by a person that is capable of serving as an authentication of the person completing a consignment note

More detailed guidance is available from the Environment Agency.

Guidance for consigning waste in Scotland is available here.

Guidance for consigning waste in Northern Ireland is available here.

 

 

 

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Consignment notes

More detailed guidance is available from the Environment Agency.

Guidance for consigning waste in Scotland is available here.

Guidance for consigning waste in Northern Ireland is available here.

 

 

 

 

 

 

 

 

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